We are currently looking for a savvy Office & Administrative Manager to grow with our fast-paced and vibrant company. The position - Office & Administrative Manager - is an exciting one. It will offer daily variety, close interaction with the company's CEO, and challenges that are unorthodox to the standard office manager roles.
What you’ll do - A Real Jack-of-all-Trades:
Responsible for planning and executing tasks and special projects to keep the CEO productive and organized which include activities such:
Managing calendars and appointments, and travel arrangements
Drafting correspondence, preparing data and surveys to support the management team and executive decisions.
Conduct research on various topics and prepare reports as needed
Running errands and liaising with 3rd parties on delegated matters
Managing technology accounts (Google Apps, Slack, etc), and a variety of ad hoc tasks
Researching and purchasing items for the CEO from shops, suppliers or vendors
This includes the day-to-day management of the office including:
Measure and improve employees and office visitors satisfaction from the presence in the office regarding: F&B, facilities cleanliness, furniture & equipment, and physical security)
Develop and implement policies and procedures to ensure facilities order, physical security and smooth office experience for employees and guests
Staying ahead of maintenance and making sure that we have a cycle of repairs and maintenance that optimizes cost and employee productivity
Understanding supplies and equipment needs for the company and ordering them in a timely manner.
Researching and managing office vendors (F&B, resources, utilities…etc).
Support the people team as needed in implementing initiatives to improve employee satisfaction in the office
What you’ll need:
Highly interested specifically in support and operational roles
Proven experience as an Executive Assistant, Personal Assistant, CEO Executive or similar role
Strong time and task management skills and expect to deliver your work on time every time
Can handle confidential information with discretion and professionalism
Love attention to detail and taking initiative to solve problems, no matter how big or small
Resourceful, and are happy to take direction or figure something out yourself
Want to be challenged at work and be held accountable to high expectations.
You are an excellent communicator in verbal and written forms; familiar with GSuite, Slack, document writing, slides preparation..etc
You have mastery of the English language with the ability to produce business correspondence, proofread for grammar, spelling and punctuation with a high degree of accuracy
You are passionate about making a difference in the community and take pride in it